At Women in Planning, your privacy is our priority. We are committed to protecting your personal data, ensuring its secure processing, and providing transparency about how we collect, use, and share it. This Privacy Policy details your rights and our practices regarding user data, third-party collaborations, retention periods, and international data transfers.

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1. Information We Collect

We collect and process personal data to provide you with services, improve our offerings, and ensure compliance with legal requirements. This includes:

• Personal Identifiable Information (PII): Such as your name, email address, phone number, and other contact details.

• Behavioral Data: Interaction data from our website, apps, or services, such as cookies, IP addresses, and preferences.

• Professional Information: Relevant details for events, networking, or marketing purposes, such as job titles and company names.

 

2. How We Use Your Data

Your personal data is used for the following purposes:

• To provide, improve, and personalize services.

• To send updates, newsletters, and marketing materials (with your consent).

• To organize events, process registrations, and manage communications.

• To comply with legal obligations and safeguard against fraud.

 

3. User Rights

You have the following rights under applicable data protection laws:

3.1 Access:
Request details about the personal data we process and, where applicable, obtain a copy.

3.2 Deletion:
Request the deletion of your personal data when no longer necessary or when processing lacks a lawful basis.

3.3 Portability:
Receive your personal data in a structured, commonly used, and machine-readable format or transfer it to another organization where feasible.

3.4 Correction:
Request correction or completion of inaccurate or incomplete data.

3.5 Objection and Restriction:
Object to data processing for specific purposes, such as direct marketing, or request restricted data processing in certain circumstances.

3.6 Contact and Complaints:
Contact us with any concerns or complaints. If unresolved, you may escalate them to your local data protection authority.

 

4. Third-Party Partnerships

We collaborate with trusted third-party service providers, including:

• Technology Providers: Hosting, analytics, and customer relationship platforms.

• Event Partners: Event organizers, venues, and sponsors.

• Marketing and Advertising Agencies: For personalized outreach and promotions.

All partners process data under strict confidentiality agreements and for the intended purposes only.

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5. Data Retention

We retain your data only as long as necessary for the purposes it was collected or to comply with legal requirements. Examples include:

• Service Data: Retained for the duration of service provision and a reasonable period thereafter.

• Marketing Data: Retained until you opt out or withdraw consent.

• Event Data: Retained for up to 12 months post-event.

Data no longer needed is securely deleted or anonymized.

 

6. International Data Transfers

Your personal data may be transferred to and processed in countries outside your home jurisdiction. When such transfers occur, we ensure:

• Adequate safeguards, such as Standard Contractual Clauses (SCCs).

• Compliance with data protection standards under relevant legal frameworks.

 

7. Data Security

We implement robust measures to secure your data, including encryption, access controls, and regular audits. However, no system is completely secure, and we encourage vigilance in sharing sensitive information.

8. Membership Services Supplement (Women in Planning)

This section applies to users who subscribe to paid or free membership services provided by Women in Planning (“Membership Services”). It should be read together with our main Privacy Policy.

 

8.1 Scope of Membership Services

Our Membership Services are delivered via our website and mobile application, hosted on Wix, and may include:

• Access to exclusive content (including videos, recordings, and educational materials)

• Participation in virtual and in-person events

• Access to a member directory

• Participation in community features such as forums, comments, and messaging

• Networking and peer-to-peer engagement tools

 

8.2 Additional Personal Data We Collect

In addition to the data described in our main Privacy Policy, Membership Services may involve the collection and processing of:

• Profile Information: Name, job title, company, profile photo, biography, and professional interests

• Membership Activity Data: Content viewed, engagement with posts, event attendance, participation in discussions, and messaging activity

• Community Content: Posts, comments, messages, uploaded files, and other user-generated content

• Device and Platform Data: Login data, device type, IP address, and usage analytics collected via Wix and related tools

• Payment and Subscription Data: Billing details, transaction history, and subscription status processed securely via Stripe

We do not store full payment card details; these are processed by Stripe in accordance with their privacy policies.

 

8.3 Member Directory and Visibility

By joining the Membership Services, you acknowledge and agree that:

• A member directory may be available to other members.

• Your profile information (including name, job title, company, profile photo, and biography) may be visible to other members.

• This visibility is intended to facilitate networking and community engagement.

• Where platform functionality allows, members may adjust certain visibility preferences; however, some core profile information may remain visible to enable the service.

 

8.4 Community Features, Messaging and User Content

Our Membership Services include interactive community features such as forums, comments, and member-to-member messaging.

• Any content you post, share, or transmit may be visible to other members depending on the feature used.

• You are responsible for ensuring that any content you share does not infringe the rights of others or violate applicable laws.

• We reserve the right to moderate, remove, restrict, or disable access to content that violates our Community Guidelines or these terms.

• Private messaging between members is intended for peer-to-peer communication within the platform and may be processed and stored to enable service functionality, safety, and moderation.

 

8.5 Events, Photography, and Recording

Membership includes access to virtual and in-person events.

By participating in these events, you acknowledge and agree that:

• Events may be recorded (audio, video, and photography).

• Your image, voice, and contributions may be captured during participation.

• Recordings and media may be used for:

  • Member access and replay purposes

  • Internal documentation and archiving

  • Marketing and promotional materials for Women in Planning

Where required by law, we will provide appropriate notice and/or obtain consent prior to recording or use for promotional purposes.

 

8.6 Content Access and Video Library

Membership Services may include access to a restricted content library.

• Content such as recordings, interviews, and educational materials may be hosted on our platform.

• Access is granted for the duration of an active membership.

• We may track content engagement to improve service delivery and personalise user experience.

8.7 Data Sharing Within Membership Ecosystem

We may share limited personal data in the following contexts:

• Between Members: Through the member directory and community features

• Service Providers: Including Wix (hosting and platform services), Stripe (payments), analytics providers, and communication tools

• Event Partners and Facilitators: Where necessary for event delivery and coordination

• Sponsors and Partners: We may share aggregated, anonymised, or limited engagement insights with sponsors. We do not sell personal data. Any direct sharing of identifiable member data with sponsors will only occur where legally permitted and with appropriate safeguards or consent where required.

8.8 International Data Transfers

As Membership Services are available globally, your personal data may be transferred and processed outside your country of residence, including outside the EU, UK, and EEA.

Where such transfers occur, we ensure appropriate safeguards are in place, including Standard Contractual Clauses (SCCs) or equivalent legal mechanisms.

 

8.9 Data Retention for Membership Services

We retain membership-related data for as long as necessary to provide the service and comply with legal obligations:

• Active membership data: retained for the duration of membership

• Inactive accounts: retained for a reasonable period for reactivation, analytics, or compliance

• Community contributions: may remain visible unless deletion is requested or legally required

• Payment records: retained in accordance with financial, accounting, and tax requirements

 

8.10 Account Termination and Data Removal

Upon cancellation or termination of membership:

• Access to membership content, directory, and community features will be revoked

• Profile visibility may be removed or anonymised

• Certain data may be retained where required for legal, regulatory, or legitimate business purposes

• User-generated content may remain within community spaces unless removal is requested and technically feasible

 

8.11 Data Security and Safeguards

We apply appropriate technical and organisational measures to protect membership data, including:

• Access controls for member-only areas

• Encryption of data in transit and at rest where supported

• Secure authentication systems

• Regular monitoring and review of third-party service providers

While we take reasonable measures to protect your data, no digital system can be guaranteed to be completely secure.

 

8.12 Updates to This Supplement

We may update this Membership Services Supplement from time to time to reflect changes in our services, legal requirements, or platform functionality. Any significant updates will be communicated to members where appropriate.

9. Contact Us

For questions, to exercise your rights, or to raise concerns, contact us:

• Email: info@womeninplanning.se 

• Website: https://www.womeninplanning.se 

• Address: Kladesvagen, Bromma - Stockholm, Sweden.

We are committed to addressing your concerns promptly and effectively.